Transformation Management Office
Program Management Office
Program management office is recommended especially when following demands appear:
- To realize organizational goals efficiently, logically and in the timely manner
- To maximize benefits vs utilized resources and control cost level
- To mitigate high level risks and eliminate obstacles in the process of strategic goals realization
Program Management Office Structure: Framework
BUSINESS ALIGNMENT
- Establish governance model with selected stakeholders
- Align on objectives and gain buy-ins
- Prepare project prioritization list
PROGRESS & RISK REPORTING
- Establish visualized Dashboard for regular progress and risk reporting framework with effective communication model defined
PROJECT PORTFOLIO MATERIALS
- Create and validate project(s) deliverables including documentation approval and storage process
MANAGE FINANCIALS
- Plan and review the budgets vs realization, resource utilization and report out to Steerco on consolidated level
KNOWLEDGE REPOSITORY
- Define a set of project(s) best in class methodologies, transparent metrics and tools followed by promoted templates
SUSTAIN THE FRAMEWORK
- Monitor and control the adherence to implemented framework
- Manage handover project practices to operations
Program Management Office: Benefits
BUSINESS ALIGNMEN
PMO driven by business and in line with strategic goals
PMO LEADERSHIP
Collaborative and effective Program Management Office leadership driven by real practicioners with proven experience
SUPREME GUIDANCE
Project Managers assisted with practical knowledge and expertise in project methodologies, tools and resources
VISIBILITY
High level, multi-dimensional insight on projects progress realization by key metrics implementation
EFFICIENCY
Increased project efficiency in terms of control over budget realization, among project(s) resources utilization and cost contribution
STANDARDIZATION
Project(s) managed in the consistent way supported with best practices and harmonized documentation templates
EXCELLENCE
Cross-project learning ability with continuous improvement organizational culture set up
Work out
new solutions
Program Management Office: Deliverables
GOVERNANCE
Set up of transparent PMO governance structure and effective internal communication/ reporting model
PROGRAM PLANNING
Logged and tracked projects plan presenting prioritization and interdependencies
PROGRESS REVIEW
Monitored and evaluated Dashboard reporting of ongoing projects progress realization status
FINANCIAL MANAGEMENT
Managed program’s budget, monitored expenditure with ensured delivery of financial & business benefits
RISK MITIGATION
High level risk mitigation plan covering all major threats in project(s) realization with corrective solutions
KNOWLEDGE REPOSITORY
Managed project(s) best in class methodologies, transparent metrics and tools supported with standardized templates
PROJECT DOCUMENTATION
Maintained transparent and formal model of all project(s) documentation
